MISSION STATEMENT
To assist the firm in organizing, maintaining, and accounting of all bookkeeping duties necessary to ensure accurate accounting and transparency of financial positions and key metrics
RESULTS / OUTCOMES (What you must get done.)
- Attendance at firm huddle every Monday at 8:00 am
- Attendance at team mini huddle Tuesday thru Friday at 8:00 am
- Daily deposits into trust and operating accounts
- Prepare daily financial reports
- Quickbooks: Post all transactions daily.
- Accounts Payable: Keep files with pdf’s of payables; organize approvals and pay twice weekly
- Release advanced client costs twice weekly
- Client settlement distributions: Confirm entries are correct, balance in QB and SA, and print checks twice daily.
- Reconcile all bank statements monthly
- Audit and follow up on all operating and trust unpaid checks quarterly
- Sales Taxes – verify and pay gross receipts taxes monthly.
- Holding account: update daily (Accounts Payable, Credit card (Spark), Sales Tax Payable, Payroll, etc.
- Maintain firm credit cards (Spark, Capital One and American Express) including: download credit card transactions weekly and code; and reconcile credit card statement monthly
- Payroll:
- Finalize Bonus spreadsheet twice monthly
- Post payroll payments to QB semi monthly after payroll.
- Post 401K payments to QB semi monthly
- Positive Pay: Daily upload of all checks issued
DUTIES / RESPONSIBILITIES
- Attendance at any financial meetings with owner, executive team and CFO
- ACH initiations for client settlements, reporting and positive pay.
- Verify status of checks and provide images when requested.
- Internal bank transfers when necessary
- Assist Firm Administrator when necessary