To assist the firm in organizing, maintaining, and accounting of all bookkeeping duties necessary to ensure accurate accounting and transparency of financial positions and key metrics

RESULTS / OUTCOMES (What you must get done.)

  • Attendance at firm huddle every Monday at 8:00 am
  • Attendance at team mini huddle Tuesday thru Friday at 8:00 am
  • Daily deposits into trust and operating accounts
  • Prepare daily financial reports
  • Quickbooks: Post all transactions daily.
  • Accounts Payable: Keep files with pdf’s of payables; organize approvals and pay twice weekly
  • Release advanced client costs twice weekly
  • Client settlement distributions: Confirm entries are correct, balance in QB and SA, and print checks twice daily.
  • Reconcile all bank statements monthly
  • Audit and follow up on all operating and trust unpaid checks quarterly
  • Sales Taxes – verify and pay gross receipts taxes monthly.
  • Holding account: update daily (Accounts Payable, Credit card (Spark), Sales Tax Payable, Payroll, etc.
  • Maintain firm credit cards (Spark, Capital One and American Express) including: download credit card transactions weekly and code; and reconcile credit card statement monthly
  • Payroll:
  • Finalize Bonus spreadsheet twice monthly
  • Post payroll payments to QB semi monthly after payroll.
  • Post 401K payments to QB semi monthly
  • Positive Pay: Daily upload of all checks issued


  • Attendance at any financial meetings with owner, executive team and CFO
  • ACH initiations for client settlements, reporting and positive pay.
  • Verify status of checks and provide images when requested.
  • Internal bank transfers when necessary
  • Assist Firm Administrator when necessary